Emily Davison Memorial Project Constitution
Adopted on 18/02/2018
A. Name of Association
The name of the association is The Emily Davison Memorial Project (EDMP)
B. Mission Statement
Emily Davison Memorial Project aims to support the creation of a memorial to the suffragette Emily Wilding Davison in Epsom and Ewell. The memorial will commemorate her activism, courage, intelligence and determination in her pursuit of equal rights for women, as well as her importance to suffragette movement and her place in the heritage of Epsom and Ewell.
The association will be managed under this constitution by the members of the Executive Committee, as provided by clause G (The Executive Committee).
The association’s objects are:
- To create a statue of Emily Wilding Davison in the centre of Epsom
- To increase awareness and education about the suffragette movement, its importance in the history of women’s rights and democracy in England.
- To increase awareness of the important role Emily Wilding Davison played in the suffragette movement of the early 20th century.
- To increase awareness and education about the importance of Emily Wilding Davison to the heritage of Epsom and Ewell
The following powers may be used by the Executive Committee provided that:
- They are used to promote the objects
- The Executive Committee complies with all relevant laws ; and
- Consents are obtained where necessary
- Power to invite and receive contributions
- Power to raise funds, as long as the Executive Committee does not undertake any permanent trading activities
- Power to cooperate with other charities, voluntary bodies and statutory authorities that have identical or similar objects, and to exchange information and advice with them.
- Power to establish or support any charitable trusts, associations or institutions or institutions to achieve all or any of the objects
- Power to do other things necessary for the achievements of the objects.
F. Honorary Officers
At the first meeting of the association, the members present will formally elect a Chair, and a Vice Chair, a Secretary and a Treasurer. The honorary officers will then officially take up their offices.
G. Executive Committee
- Members of the Executive Committee are eligible if they have a genuine interest in promoting the objects of the association
- The Executive Committee will be made up of not less than four and not more than seven members being:
- The Honorary members specified in clause F; and
- Not less than one and not more than three elected members.
- The Executive Committee may, in addition, appoint up to two members (co-opted members). However, the Executive Committee cannot appoint anyone as a co-opted member if, as a result, more than one third of the members of the Executive Committee would be co-opted members. Co-opted members can be appointed at a special meeting of the Executive Committee called under clause J. A co-opted member’s appointment takes effect from the end of that meeting, unless the appointment is to fill a future vacancy; in that case, the appointment begins on the date the post is vacated.
- Members have the right to end the membership of individuals who behave in ways inconsistent with the objects or values of association.
- All the Executive Committee members will retire from office together at the end of the Annual General Meeting after they come into office. They may then be re-appointed or re-elected.
- The proceedings of the Executive Committee are not invalidated by:
- Any vacancy in the Executive Committee
- Any failure to appoint a member; or
- Any defect in the appointment or qualification of a member.
I. Receipts and Expenditures
- The funds of the association, including all donations, contributions and bequests will be paid into an account operated by the Executive Committee. Two members of the Executive Committee must sign all cheques drawn on the account.
- The funds belonging to the association will be used only to further the objects.
- No member may commit the association to any contract or expense without consent of the body of members.
The Executive Committee must:
- Keep the association’s accounting records
- Prepare the association’s annual statements of accounts;
- Audit or independently examine the association’s statement of account.
K. Annual General Meeting
- An annual general meeting of the association will be held in March each year, or as soon as possible after that.
- The Executive Committee will arrange every annual general meeting. The Secretary must notify the members of the association at least 21 days before the meeting. All association members can attend and vote at the meeting.
- Before any other business at the AGM, the attendees will appoint a meeting chair.
- The Executive Committee will present to each general meeting the report and accounts of the association for the preceding year.
- Association members must make nominations for election to the Executive Committee to the secretary in writing or by email. The Secretary must receive all nominations at least 14 days before the AGM. Election will be by ballot only if the number of nominations exceeds the number of vacancies.
L. Special General Meetings
Special general meetings of the association can be called:
- By the Executive committee at any time; or
- By the Secretary if four or more association members send a written request, including the business to be considered.
M. Procedure at General Meetings
- The Secretary, or another person specially appointed by the Executive Committee, will keep a full record of proceedings at every general meeting of the association.
- At least three members of the association, but never less than two must be present at any general meeting for it to be valid.
N. Alterations to the Constitution
The constitution may be altered by a resolution passed by at least two-thirds of the members present and voting at a general meeting. The notice of a general meeting must include terms of the proposed alteration.
If the Executive Committee decides that it is necessary or advisable to dissolve the association, it will call a meeting of all members. Notice (stating the terms of the proposed dissolution) must be given at least 21 days before the meeting. If the proposal is approved by two-thirds of those present and voting, the Executive Committee will have the power to realise any assets held by or on behalf of the association. Any assets remaining after all proper debts and liabilities are paid will be transferred to an association or associations with identical or similar objects, as decided by the association members. Failing that, the assets will be applied for some other charitable purpose.
P. Arrangements until the first AGM
Until the first AGM, the people whose signatures appear at the bottom of this document will act as the Executive Committee. The constitution was adopted on the date at the top of this document by the following people:
Name: Sarah Dewing Office: Chair Date: 18/02/18
Name: Paul Taylor Office: Vice Chair Date: 18/02/18